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September 10, 2012

Executive Session Minutes - Forever Hidden?

by at 5:42 pm.

Over on Gerry Nutter’s Blog, Joe Smith wrote:

It should be clear that an executive session is temporary, and once concluded the results should be public. So it isn’t that the deal will be hidden, just the process of concluding it.

You’d think. Right? But, where are the executive session minutes archived. They aren’t online, as far as I can find. Why not?

All public minutes, for both the City Council and the School Committee, should be provide on line with the other meeting minutes. Which elected wants into my good graces? ;v) Don’t make me come ask you. :v\

7 Responses to “Executive Session Minutes - Forever Hidden?”

  1. Prince Charming Says:

    you’re starting to sound like Nutter now.

  2. Joe S. Says:

    “The minutes of an executive session are also public records. Executive session minutes may be withheld from public inspection as long as publication of the minutes would defeat the lawful purposes of the executive session. Once the need for secrecy has passed, the records must be released.”

  3. Jack Says:

    PC,
    I have been following the school committee Union negotiations for some time. My interest in executive session minutes has nothing to do with the latest political fad.

    The Council and Committe conduct our business. Rightfully, they require a certain “space” to conduct said business. But, for us to properly evaluate our electeds, how well they represent us, we must have as many details as there are available.

    It makes no sense that I can go to City Hall or the Rogers School and request to see certain documents. Only to have you follow me, then Joe, then Lynne, ect.

    Once the minutes are vetted and approved, they should be posted on the official websites with the routine minutes.

    I’m curious. We know the minutes from the previous public session is submitted and approved the next public session. How are executive meeting minutes reviewed and approved/accepted to be place as part of the record?

    These little details make our Democracy. They are small, not trivial.

  4. gerry nutter Says:

    Jack,

    You forgot to Thank PC for the compliment!

  5. Mimi Says:

    Minutes from Executive Session meetings and Sub-Committee meetings have never been uploaded to the web site.

    It was only a few years back the City Administration and LTC agreed to begin broadcasting the Sub-Committee meetings.

    Perhaps the answer is to tape the discussion and the video made available “once the need of secrecy has passed” because the minutes do not tell you much.

    You really cannot assess the tone of the meeting and the details of the discussion. It seems that public minutes mostly indicate who made a motion and the results of the vote.

    It would be in the City Council and Administration’s benefit to have the minutes made available as soon as possible, otherwise you have dozens of people speculating and even some indicating that the information is fact.

    And Jack, I think that the minutes of the Executive Committee meeting are approved at the next meeting. So, I would think tomorrow night the City Council should approve Executive Session minutes from July 10th.

    So, who is going to ask the Clerk to upload the Executive Session minutes and who is going to ask the CIO to make room for it on the City’s website?

  6. C R Krieger Says:

    Release (and publication) of Minutes makes sense.

    Regards  —  Cliff

  7. Jack Says:

    I’m hearing that executive session minutes are included in the City Council packets. I, like several of the City Councilors, only skim the Packet, so I have never actually noted these minutes included. Nor, have I ever noted that executive session minutes were being approved/accepted for the record in the City Council agenda.

    I’m glad to hear that the minutes are out there, but I suggest that they be placed online with the other minutes. I can accept being embarassed that I have missed these minutes in the public record. *egg on face* But, I have to wonder, if I missed them, who noticed them? (Not to toot my own horn.)

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